Finance Module

Manage
Business Finance
More Structured

From cash & bank transactions, AP/AR adjustments, advance payment settlements, to opening balances for payables, receivables & advances - all recorded accurately and in real-time in one system.

Try Free for 30 Days
Cash & Bank Transactions
Record all inbound & outbound cash and bank transactions
AP / AR Adjustments
Adjust payables & receivables accurately
Advance Settlements By Account
Realize advance payments per account
AP / AR Beginning Balances
Setup AP / AR Beginning Balances
Advance Beginnning Balances
Input advance payment opening balance per account - so financial reports are accurate from day one
Cash & Bank Transactions

Record
all cash & bank transactions
in one view

Every inflow and outflow - whether from cash on hand or bank accounts - is fully recorded with the transaction source, target account, and always-accurate ending balance.

  • Connected to all modules

    Cash transactions are automatically created from purchase invoice payments, sales payment receipts, and operational expenses. No double entry.

  • Inter-account transfers recorded

    Fund transfers between bank accounts or from bank to cash are recorded as transfer transactions - both account balances update automatically.

Payable / Receivable Adjustments

Correct
payables & receivables
with complete audit trail

Payment discrepancies, special discounts, or invoice corrections? Make AP and AR adjustments directly from the system without corrupting the original transaction data.

  • Separate AP & AR adjustments

    Corrections to vendor payables and customer receivables are managed separately, with a full history for each adjustment document.

  • Accounting journal auto-generated

    Every payable/receivable adjustment automatically generates the correct debit-credit journal entries. The general ledger stays balanced without manual input.

  • Clean & accurate AP/AR reports

    Aging reports for payables and receivables always reflect the current balance after all adjustments. Filter by customer or period.

Advance Settlement By Account

Realize advance payments
per account
accurately

Manage the advance settlement by account given to vendors or received from customers. Every realization is recorded per account with always-accurate balances.

  • Vendor & customer advance realization

    Advances already given to vendors or received from customers can be applied directly to related transactions - no manual calculation needed.

  • Advance balance monitored in real-time

    Monitor remaining advance balances per account at any time. The system alerts you if any advance payment is unsettled past its deadline.

AP / AR Beginning Balances

Setup
AP / AR Beginning Balances
per document
accurately

When first using Qube System, enter all outstanding invoices and uncollected receivables from customers.

  • Bulk input via import

    Have many outstanding invoices? Upload a file containing all unpaid AP and AR. The system processes and validates everything at once.

  • Reports active immediately

    Once opening balances are entered, payable and receivable reports are immediately active. Monitor which invoices are already overdue.

  • Connected to opening balance sheet

    AP and AR opening balances are automatically entered into the balance sheet as trade payables and receivables - financial reports are immediately accurate without double entry.

Advance Beginning Balance

Setup Advance
Beginning balance

Enter the opening advance beginning balances still in progress for sales and purchases. Data is stored neatly so advance payment reports are immediately ready to use.

  • Bulk import

    Have many unsettled advance payment balances? Upload the file directly - the system will validate and process everything at once without needing to input one by one.

  • Automatically entered into opening balance sheet

    Advance beginning balances are automatically recorded. Opening financial reports are immediately accurate and integrated.

Manage your business finances
more structured

Free for 30 days, no credit card. Our team is ready to help set up your opening balances and account configuration from scratch.

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